Exhibitor Toolkit

Packed exhibit hall buzzing with attendees

 

Marketing Opportunities

Visit MEDIA CONTENT for a Logos and Banners to share on your website and suggested social media copy to share with your followers.

Invite your customers and contacts to enjoy free admittance to ISE EXPO 2019 with this guest pass.

Enhance your brand presence with several effective Sponsorship and Promotional opportunities.

Sponsorships

Promotions

Host your customers in a private meeting suite on the exhibit hall floor. Click here for more information.


Schedule of Events

Tuesday | September 24
7:00 AM – 5:00 PM: Registration Open
9:00 AM – 5:00 PM: Workshops (Requires Pre-Registration and Payment)

Wednesday | September 25
7:00 AM – 6:00 PM: Registration Open
8:00 AM – 10:15 AM: Seminars
9:15 AM – 10:15 AM: Demo Zone
10:30 AM – 11:30 AM: Opening Keynote
11:30 AM – 6:30 PM: Exhibit Floor Open
5:30 PM – 6:30 PM: Happy Hour on Exhibit Floor

Thursday | September 26
7:00 AM – 2:30 PM: Registration Open
8:00 AM – 10:15 AM: Seminars
10:30 AM – 11:30 AM: Tech Talks
11:30 AM – 3:00 PM: Exhibit Floor Open
2:30 PM: Attendee Vacation Give-Away

 

 

IMPORTANT NOTICE

ATTENDEE LIST SCAM

If you receive an email from ANY company claiming that  they are in possession of the “official” attendee list for ISE EXPO 2019, please be advised that this is a scam! We do not sell our attendee list to anyone or any company.

ISE EXPO EXHIBITOR FAQs

Who do I contact for new booth sales, to make a booth change, or to inquire about sponsorship opportunities for ISE EXPO 2019?

Please contact your sales representative.

ISE EXPO Sales Representatives
Robin Queenan | rqueenan@isemag.com | 773.754.3255
Jeff Plaster | jplaster@isemag.com | 773.754.3247

Please note: ISE EXPO has NO International Agents assigned, all booth reservations are handled via contacting the representatives identified above.

 

Who is the general service contractor for ISE EXPO?

FREEMAN
3801 Adler Drive, Suite 100
Dallas, TX 75211
(214) 634-1463 fax (469) 621-5601

FREEMAN EXHIBIT TRANSPORTATION
(800) 995-3579 Toll Free US & Canada or +1 (512) 982-4187 or +1 (817) 607-5183 Local & International
Shipping Services or fax +1 (469) 621-5810 or email exhibit.transportation@freeman.com

Find Shipping Information Here.
Freeman Quick Facts

 

 

What are the Exhibitor move-in/move-outs hours?

Exhibitor Move-In
Monday, September 23, 2019 8:00 AM – 5:00 PM
Tuesday, September 24, 2019 8:00 AM – 5:00 PM
Wednesday, September 25, 2019 8:00 AM – 10:00 AM
All Exhibits must be fully operational by 10:00 AM, Wednesday, September 25th. After this hour no installation work will be permitted without special permission from Exhibit Management.

Exhibit Hours
Wednesday, September 25, 2019 11:30 AM – 6:30 PM
Thursday, September 26, 2019 11:30 AM – 3:00 PM

Exhibitor Move-Out
Thursday, September 26, 2019 3:00 PM – 7:00 PM
Friday, September 27, 2019 8:00 AM – 12:00 PM
Empty Containers will be returned at the close of show.
All freight not called for by 8:00 AM Friday, September 27th will be shipped by a carrier selected by the official drayage contractor at exhibitor’s expense.
*The Exhibit Hall Must Be Cleared by 12:00 NOON Friday, September 27th!

 

We know of another company who wants to exhibit in our booth. Is this allowed?

Sharing exhibit space is not allowed. Exhibitors may not assign, sublet, or apportion space in whole or in part, nor exhibit any products or services other than those manufactured or handled in the normal course of its everyday business, nor permit any agent or any exhibiting firm to solicit business in said space. If special circumstances warrant an exception, permission must be obtained in writing from ISE EXPO Management, which reserves the right to render final judgment. Please contact your sales rep if interested in obtaining additional exhibit space.

 

Where can I get a list of 2019 exhibitors?

View 2019 online exhibitor list..

 

How much does exhibit space cost?

The minimum booth size is 100 square feet. $43.35 per square foot.
All other exhibit-related costs (freight, drayage, booth carpeting and cleaning, electrical service, lead-retrieval equipment, tables/chairs/wastebaskets, floral, etc.) are the exhibitor’s responsibility and can be ordered through Freeman Decorating, ISE EXPO’s general service contractor, in the online exhibitor kit.

What is included in the 10×10 price for a booth?

  • Standard drapery
  • Company Identification sign on your booth
  • 4 exhibitor passes per 10’ x 10’ booth (max of 16 passes)

    Additional Exhibitor Badges can be purchased for $50.00 each. Exhibitor badges are for exhibit booth personnel only – this includes exhibitor-appointed contractors (EACs) such as talent, entertainment, speakers and others that will be working in your booth.

  • Your company’s profile and contact information in the ISE EXPO Program Guide in ISE Magazine (print and digital), and on www.iseexpo.com and on ISE Mobile App.
  • Free admission to regular seminars (please pre-register online)
  • Exhibitor Invites pre-show email marketing campaign

 

How can I purchase a mailing list for ISE EXPO 2019 attendees?

ISE EXPO attendee lists are not available for purchase to non-exhibitors. Attendee lists are considered an added exhibitor benefit and will be provided free of charge to contracted ISE EXPO exhibitors.

Please Note:

  • Pre-show attendee list will be sent to exhibitors on a “by request only” basis 2-3 weeks prior to show date
  • Post-show attendee list will be sent to all participating ISE EXPO exhibitors approximately 3-4 weeks after show
  • List will be sent via email to the contract contact person and will not include attendee email addresses

How do I book hotel reservations for my exhibit personnel?

It is strongly encouraged that you book your hotel room blocks early in the planning process for ISE EXPO 2019. Reserve your rooms today.

 

How do I register my exhibit personnel?

All exhibit personnel are required to register. Exhibitor Registration will open early May 2019.

 

Important Information To Exhibitors About Lead Retrieval Service:

Offering Lead Retrieval Services to exhibitors allows for the collection, management and following up of leads after the event. Lead retrieval services provides detailed attendee information which poses a security concern. Data protection is a top worry of event planners. The primary concern when exhibitors use their own systems for lead retrieval is the possibility of attendee data being put at risk. This valuable contact data is now in possession of exhibitors who have legitimately scanned attendees, however, the third party scanner provider also has access to the data that has been collected and could possibly resell it and/or use it for marketing purposes etc.  Third party lead retrieval providers often offer the services to anybody who is willing to buy, without verifying if that company is in fact an authorized exhibitor at the event, exposing attendee information without show management knowledge.

Because of this concern, Showcare Event Solutions, ISE EXPO’s contracted lead retrieval service vendor, is proactively taking steps to protect data privacy at their events. Barcode encryption is an effective, widely used tool to ensure that only ISE EXPO’s lead retrieval vendor has access to exhibitor and attendee data to ensure data security.

IMPORTANT NOTE: In the event an exhibitor attempts to use their own device to scan they will only receive the attendee’s badge number along with illegible encrypted characters which is of no value to the exhibitor.  If this instance should occur to a validated exhibitor, Showcare can assist by merging the data with the badge numbers and provide the decrypted data at the cost of a Showlead.

 

Booth Rules & Regulations

EXHIBITOR REGISTRATION

Exhibitors are allowed 4 exhibitor passes per 10’ x 10’ booth (max of 16 passes) with admission to regular seminars. All exhibit personnel are required to register. If you have exceeded the number of exhibitor passes per your booth allotment, you may purchase additional ones for $50 each. Did you know, your exhibitor registration also includes access to engaging keynote speakers, over 30 accredited seminars, demo zones, exhibit hall with 200+ vendors and happy hour networking event?

 

SUBLEASING

Exhibitor may not assign, sublet, or apportion any part of space allotted nor exhibit any goods other than those manufactured or handled by the exhibitor in the regular course of his/her business, nor permit any representative of another firm to solicit business in exhibitor’s space.

 

SUITCASING & OUTBOARDING ARE STRICTLY PROHIBITED

“Suitcasing” is the act of suppliers or sales representatives soliciting business in the aisles of the exhibition, in another company’s booth, or during any event activities without authorization from Show Management. Please notify Show Management immediately if you witness anyone “suitcasing”.

“Outboarding” is the act of non-exhibiting companies, Associations, suppliers, or sales representatives conducting meetings, hospitality functions, training or showrooms with event participants off of the show floor (in hotels, restaurants, parking lots and other venues) without having purchased a booth at the event or having authorization from Show Management.

Suitcasing and Outboarding are violations of the ISE EXPO exhibition policy. Please report any violations to Show Management immediately.

ADMISSION INFORMATION
Show Management shall have the sole control over all admission policies at all times.
No one under 18 years of age will be allowed in the conference sessions or the exhibit hall (including setup, dismantle and show hours). Event Management reserves the right to require proof of age prior to admission into ISE EXPO. Badges must be worn at all times. Non-exhibiting suppliers or vendors will be prohibited from selling goods and services at the show.

EXHIBITOR CONDUCT
Exhibitors wanting to conduct retail sales within their exhibit space are subject to rules set forth by the event Management and the facility. Exhibitors will be responsible for all applicable federal, state and local taxes. Subject to and in accordance with the foregoing, the distribution of samples, souvenirs, publications, etc. or other sales and sales promotion activities, must be conducted by Exhibitor only from within Exhibitor’s exhibit space. The distribution of any articles that interferes with the activities or obstructs access to neighboring exhibit spaces, or that impedes aisles, is prohibited. No article containing any product other than the product or materials made or processed or used by Exhibitor in Exhibitor’s product or service may be distributed except by written permission of Event Manager.

PHOTOGRAPHY
Before, after, or during event hours, no photography or videotaping will be permitted anywhere except by Event Management or the official event photographer. Only those professional photographers approved by Event Management will be allowed on the event floor. Any individual, whether exhibitor or attendee, is prohibited from taking photographs or electronic images of exhibit displays or their contents without the permission of the exhibitor involved. Violators will be escorted off the exhibit floor and will forfeit their credentials and/or film. Violators will not be allowed re-entry. Event Management reserves the right to use photographs taken at the event for promotional purposes.